Deciding where to go on a celebratory trip is a difficult task. Organizing a trip for a group means matching preferences, restrictions, expectations and interests. In addition to basic definitions – number of participants, duration, itinerary and access – one must be assured that everything will trouble-free at the chosen destinations. To ensure this, Matueté has close relationships with the main luxury travel suppliers throughout the world. And during the event, Matueté team overlooks everything at each location.

Travel in a group requires strict information management, which means updates on the itinerary, information on destinations, suggestions, what to bring along, etc… The host’s account must be clearly established. Further tasks include monitoring confirmations, defining group departure at the same location or developing strategies for dealing with departures from different points and on different dates.

An important aspect of a Bossa trip, is that hotels should be exclusively for the group or provide a pre-established private environment. Choosing and organizing accommodation must be given to suitability for different age groups, allocating guests appropriately between the various different types available.

Does this seem complicated? Let us handle it for you!

Communication strategy is a key point on a commemorative trip and permeates the whole experience, from the initial invitation to the group’s return. This involves design decisions (RSVP requests, distinctive trip letterheads, mementos and gifts) and organizational aspects such as setting up a web site with exclusive access for the guests, which contains updates, pictures and suggestions for post-programme activities. We’ve already thought about it all.

The trip can include one or more commemorative events, such as a party, a dinner, lunch, picnic, a brunch or even lectures, shows or cultural presentations. To ensure impeccable service, it’s important to define the locations for holding these events as well as hiring the best qualified professionals.

It might seem a trivial achievement, but taking care of the travel arrangements for a group is a complex task. Do they all leave from the same city on the same day? Or do some travel later, live in another country or are going to use the opportunity to extend their trip? Matueté takes care of each traveler individually, in line with the event host’s directives.